Gate operations
Keep resident, visitor, vendor, vehicle, and RFID access records together instead of across texts and spreadsheets.
Founding pilot · prelaunch
Run the gate. Run the board. Lose the busywork.
GatehouseHQ gives volunteer boards one secure place for resident access, vendors, vehicles, official records, and community decisions.
- Flat community pricing
- No per-unit tax
- Built for gated HOAs
One operating home
The work behind the gate, finally in one place.
GatehouseHQ is purpose-built for the jobs generic HOA websites leave to spreadsheets, shared inboxes, and paper logs.
Designed around volunteer boards that need clear workflows without becoming full-time software administrators.
Board operations
Move meetings, packets, minutes, official votes, and approvals through one clear board workflow.
Resident communication
Publish announcements, events, documents, and maintenance updates without maintaining five separate tools.
Secure community records
Use role-based access, passkeys, and multi-factor security for the information that should never live on a public website.
Gate operations
From resident request to gate-ready record.
Give residents a clear way to request access and give the board a reliable way to approve, distribute, expire, and review it.
Every handoff has an owner and status, so the board can see what is ready before it becomes a line at the gate.
- 01
Resident requests
A homeowner adds a visitor, vendor, vehicle, or RFID request.
- 02
Board verifies
The right reviewer checks consent, dates, and access details.
- 03
Gate receives
Approved information reaches the operating team with an audit trail.
- 04
Records stay current
Expirations, rotations, and status changes remain visible to the board.
Board workspace
March board meeting
Agenda & packet
8 documents · published
Official votes
2 open · 5 responded
Meeting record
Attendance confirmed
Draft minutes
Ready for board review
Board operations
Keep decisions moving between meetings.
Prepare packets, capture votes, publish minutes, and retain an orderly record—without hunting through personal inboxes.
- One source for agendas, packets, and minutes
- Clear response status for official board votes
- Resident-facing publishing when the board is ready
Our launch standard
Resident data earns a higher bar than a website login.
No paid community launches until its environment passes the security, permissions, secrets, storage, and recovery gate.
Community isolation
A separate application environment, database, file store, domain, and secrets for every pilot community.
Least-privilege access
Server-enforced permissions for residents, vendors, board members, property managers, and administrators.
Verified recovery
Scheduled backups are only counted when a documented restore drill succeeds.
Controlled releases
One maintained product release, repeatable upgrades, monitoring, and a rollback path for each community.
Founding pilot status: prelaunch
Applications open only after every deployment gate has evidence behind it.
Simple community pricing
Built for a board budget.
One flat monthly price for the community. No per-resident surcharge.
Guided launch · $299 one time
Branding, configuration, administrator setup, document import, and a live training session.
3 founding communities
Help shape the operating system your board actually needs.
Founding pilots receive Gate & Board Ops for $39/month, locked for 12 months, in exchange for practical product feedback.
Enrollment gate
Pilot intake opens after security review.
We are finishing the isolation, permission, storage, secrets, and backup controls before accepting community information.
Questions before launch? Email scott@gatehousehq.com
Questions
Straight answers.
Is this another public HOA website builder?
No. The platform is focused on the private operating work of a gated community: access, vendors, vehicles, board decisions, resident records, and official communication.
Does the platform collect dues or replace accounting software?
Not in the first release. It is designed to complement your accounting system and solve the gate, board, records, and communication work that generic website tools leave behind.
When can a community join the founding pilot?
Pilot intake opens only after the application passes its security, data-isolation, storage, secrets, and backup review. The founding cohort will be limited to three communities.